Privacy Policy
Your privacy matters to us. Learn how Vernotessica collects, uses, and protects your personal information while advancing AI ethics and governance.
Introduction and Scope
Vernotessica ("we," "our," or "us") operates as a leading platform for AI ethics and governance education. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at vernotessica.com, participate in our learning programs, attend webinars, or engage with our services.
We recognize that privacy is fundamental to building trust in AI systems and governance frameworks. As educators in this space, we hold ourselves to the highest standards of data protection and transparency. This policy applies to all information collected through our digital platforms, educational programs, and related services.
By using Vernotessica services, you consent to the data practices described in this policy. If you do not agree with our practices, please do not use our services.
Information We Collect
Personal Information You Provide
We collect information you voluntarily provide when registering for accounts, enrolling in programs, or contacting us. This includes your name, email address, professional title, organization, phone number, and educational background relevant to AI ethics and governance.
- Contact information for program enrollment and communication
- Professional details to tailor educational content to your needs
- Payment information processed securely through third-party processors
- Learning preferences and accessibility requirements
- Feedback and survey responses about our programs
Automatically Collected Information
When you visit our website or use our learning platform, we automatically collect certain technical information to improve your experience and understand how our services are used. This data helps us optimize our educational content delivery and platform performance.
| Data Type | Purpose | Retention Period |
|---|---|---|
| IP Address & Location | Security, analytics, content localization | 12 months |
| Browser & Device Info | Compatibility, optimization | 24 months |
| Usage Patterns | Content improvement, user experience | 18 months |
| Session Data | Platform functionality, progress tracking | Duration of enrollment + 6 months |
Educational Progress and Analytics
Our learning management system tracks your progress through courses, webinar attendance, assessment results, and engagement metrics. This information helps us provide personalized learning experiences and issue certificates upon completion of programs.
How We Use Your Information
We use collected information to deliver exceptional educational experiences in AI ethics and governance while maintaining the highest standards of data protection. Our use of your information directly supports our mission to advance responsible AI practices.
- Provide access to learning programs, webinars, and educational resources
- Track learning progress and issue certificates or credentials
- Send program updates, educational content, and relevant industry insights
- Improve our curriculum based on learning analytics and feedback
- Provide technical support and respond to inquiries
- Conduct research to advance AI ethics education (with anonymized data)
- Ensure platform security and prevent fraudulent activity
- Comply with legal obligations and educational standards
We never sell your personal information to third parties. Any data sharing occurs only as described in this policy and with appropriate safeguards in place.
Information Sharing and Disclosure
Educational Partners and Instructors
We may share limited information with qualified instructors and educational partners who contribute to our programs. This sharing is restricted to information necessary for delivering educational services and is governed by strict confidentiality agreements.
Service Providers
Trusted third-party service providers help us operate our platform, process payments, deliver communications, and analyze usage patterns. These providers are contractually obligated to protect your information and use it only for specified purposes.
- Cloud hosting and data storage providers
- Payment processing and billing services
- Email and communication platforms
- Analytics and performance monitoring tools
- Customer support and help desk systems
Legal Requirements
We may disclose your information when required by law, court order, or government regulation. We may also share information to protect our rights, property, or safety, or that of our users or the public, including cooperation with law enforcement when legally required.
Your Privacy Rights and Choices
You have significant control over your personal information and how it's used. We provide multiple ways to access, update, and manage your data preferences, ensuring you maintain control over your privacy.
Access and Correction Rights
You can request access to all personal information we hold about you, including learning progress, communication history, and account details. We'll provide this information in a readable format within 30 days of your request.
Data Deletion and Portability
You may request deletion of your personal information, subject to legal and operational requirements for educational records. We also provide data portability options, allowing you to receive your information in a structured format for transfer to other services.
Communication Preferences
You can opt out of marketing communications while continuing to receive essential program-related messages. Educational updates and transactional communications related to your active enrollments will continue as necessary for service delivery.
To exercise any of these rights, contact us at info@vernotessica.com with your request. We'll verify your identity and respond promptly to legitimate requests.
Data Security and Protection
We implement comprehensive security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. Our security practices reflect our commitment to maintaining trust in educational technology and AI governance.
Technical Safeguards
- End-to-end encryption for data transmission and storage
- Multi-factor authentication for account access
- Regular security audits and vulnerability assessments
- Secure cloud infrastructure with redundant backups
- Access controls limiting staff access to necessary information only
Organizational Measures
Our team receives regular privacy and security training. We maintain incident response procedures and conduct annual reviews of our data protection practices. All staff members sign confidentiality agreements regarding user information.
Data Breach Response
In the unlikely event of a data breach, we'll notify affected users within 72 hours and provide detailed information about the incident, steps taken to address it, and recommendations for protecting your information.
Data Retention and Deletion
We retain your information only as long as necessary to provide services, comply with legal obligations, and maintain educational records as required by accreditation standards and applicable laws.
Retention Periods
- Account information: Retained while account is active plus 7 years
- Educational records and certificates: Retained permanently for verification purposes
- Payment information: Retained for 7 years for tax and audit purposes
- Marketing communications data: Deleted within 30 days of opt-out
- Technical logs and analytics: Deleted after 24 months
Secure Deletion Procedures
When information is scheduled for deletion, we use secure deletion methods that make recovery impossible. This includes cryptographic erasure for encrypted data and physical destruction of storage media when necessary.
International Data Transfers
Vernotessica operates primarily within the United States, with data stored in secure facilities within US jurisdiction. When we work with international educational partners or service providers, we ensure appropriate safeguards are in place for any cross-border data transfers.
Transfer Safeguards
Any international transfers comply with applicable data protection laws and include appropriate safeguards such as standard contractual clauses, adequacy decisions, or other legally recognized transfer mechanisms. We regularly review and update these safeguards to maintain the highest protection standards.
Children's Privacy
Vernotessica's services are designed for professional adults working in AI, technology, governance, and related fields. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected information from someone under 18, we will delete that information promptly.
If you believe we have collected information from someone under 18, please contact us immediately at info@vernotessica.com so we can address the situation appropriately.
Policy Updates and Changes
We may update this Privacy Policy periodically to reflect changes in our practices, services, or applicable laws. When we make significant changes, we'll notify users through email and prominent website notices at least 30 days before the changes take effect.
Change Notification Process
- Email notifications to all active users for material changes
- Prominent website banners highlighting policy updates
- Updated version dates and change summaries
- Archive of previous policy versions for reference
Contact Us About Privacy
If you have questions about this Privacy Policy, want to exercise your privacy rights, or need to report a privacy concern, we're here to help.
Email: info@vernotessica.com
Phone: +1 (603) 225-6649
Address:
Vernotessica Privacy Officer
617 E Capitol Dr
Hartland, WI 53029
United States
We typically respond to privacy inquiries within 2 business days and complete most requests within 30 days as required by applicable privacy laws.